In today’s digital age, the ability to create and save digital signatures has become an invaluable skill. Whether you're signing contracts, authorizing documents, or adding a personal touch to your digital correspondence, mastering the creation and application of digital signatures opens a world of convenience and security in our increasingly online interactions.
In this simple, easy-to-follow guide,
we’re walking you through the steps of creating a digital signature, empowering
you with a versatile and secure way to authenticate your documents without a pen
and paper. Here’s how to create and save digital signatures using your phone or
computer in just a few easy steps.
Definition
of Digital Signature
A digital signature consists of digital information
attached, linked, or related to other digital information used to verify and
authenticate.
Main Functions of Digital Signature
The three main functions of digital
signatures are:
To ensure the authenticity of the
document and the identity of the verified signer;
To ensure the integrity of the document,
i.e., that it remains unchanged;
To ensure that the signatory cannot
deny or "repudiate" the signed document.
Certified digital signatures are a
very secure technology because they have encryption features that ensure that signatures
cannot be faked. There is biometric verification with activation detection
authentication before signing to reduce digital identity fraud.
Advantages of Digital Signatures
Following are the benefits of using a
digital signature:
Cost
and Time Efficiency : Companies
no longer incur unnecessary costs such as printing files to do signatures. This
reduces operational costs or allows cost savings to be allocated for other purposes.
Easy
Access ; Digital signatures
can be conveniently accessed from computers, laptops, tablets, and smartphones.
Fast
and Practical : Documents
can be signed more quickly and practically because the parties involved do not
need to meet in person.
Safe
and Comfortable :Digital
signatures are protected with a user biometric authentication system. If the
data provided does not match the recorded data, then the person's identity will
not be verified, and he/she will not be able to access the signature.
Documentation
Neatness :Digital documents
don't take up physical space and can be easily retrieved anytime with the
search feature. Documents are stored in digital form on the Cloud, preventing
them from being lost or damaged.
Digital
Signature For Business : Digital
signatures can be used to sign a wide variety of digital documents. They can be
used for banking or financial loan agreements and business agreements between
corporations and individuals.
Digital signatures can be a solution
for businesses regarding operational efficiency, speed up the signing process,
and minimize forgery.
No less critical, digital signatures
can be accessed from anywhere and at any time, making them very suitable for
highly mobile business people and also effective for company employees.
How to create a digital signature using your phone or computer
- Begin by using
PDF viewer software like Preview, which often comes pre-installed on Mac
computers. These programs already include tools specifically designed for
creating digital signatures, making the process simple.
- Within the
chosen program, locate the tool designated for "managing signatures."
In Preview, the navigation path to follow is Tools< Annotate <
Signatures < Manage Signatures. This feature is where the magic
happens, allowing you to capture then save your digital signatures for
future use.
- To capture your
signature, the versatility of your chosen device comes into play. To
create your unique digital signature, you can use your trackpad, a mobile
phone or tablet or even the camera on your laptop. In most of these
scenarios your finger becomes the pen.
- Once you’ve
created your signature, simply save and it will store your signature(s)
for one-click future use.
- Recognizing the
diversity of document requirements, it may be useful to create both a
digital name signature and an initial signature and save them. This
ensures you're prepared for any document that comes your way.
- Once you’re
ready to digitally sign your documents, simply open your document on your
Mac using Preview or similar program. Utilize the toolbar to locate your
signature. In Preview, the navigation path to follow is Tools< Annotate
< Signature.
- Next, select the
signature you wish to use.
- With a
straightforward drag-and-drop action, position the signature precisely
where needed in your document. This is a user-friendly method that ensures
efficiency and accuracy.
Another way to digitally sign a PDF on your iPhone
- Save the
document on your phone. If the document you need to sign was sent in an
email attachment, open the attachment, select “Share”, then scroll and
select “Notes”.
- Open Notes, then
tap the document in the note.
- Tap the “Share”
button.
- Scroll down and
select “Markup”.
- Tap the “Add”
button, which is identified by a + sign.
- Select
“Signature”.
- Select an
existing saved signature or create a new one.
- Adjust the size
of the signature box and place it on the document as needed.
- Tap “Done” to finalize the signature.
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